.svg)
.svg)
Fohlio gives architecture firms a single source of truth for specifications, approvals, product data, and deliverables — so every stakeholder works from the same trusted information.
One wrong finish, dimension, or revision in the spec book doesn’t just cause rework — it damages trust, reputation, and costs real money on site.
Working from an Outdated Spec
A contractor installs the wrong material because the PDF they had was revision 3, not the current revision 7. No version trail. No alerts. Full rework.
Design Intent Lost at Handoff
Design decisions made in Revit don’t make it into the procurement package. The team bridges the gap with email threads and sticky notes that disappear.
Approvals Buried in Email
Client sign-offs on finishes live in Outlook. Vendor confirmations are in a Slack thread. No one can prove what was approved, by whom, or when.
Reporting Takes Hours, Every Time
Generating a spec book means rebuilding the column layout from scratch, re-exporting, reformatting. Every. Single. Project. There are no reusable templates.
Schema Sprawl Kills the System
Over time: 100+ columns, duplicate fields, inconsistent categories. Firms eventually restart their entire account from scratch because the system became unusable.
Context Switching Kills Productivity
Jumping between Revit, PDFs, spreadsheets, vendor sites, spec books, email, and Slack creates cognitive load. Nothing talks to anything else.
If one wrong finish, dimension, or revision makes it into the spec book, the mistake becomes expensive, public, and embarrassing.
— The core fear every architect firm faces, validated across Roman & Williams, Eigelberger A+D, and ESG Architecture
Not procurement software. Not a moodboard tool. A purpose-built platform for structured product data, version control, and spec book output — all in one place.
Spec Tracker — Phase 2
Single Source of Truth —
For Every Spec, Every Revision
Product data, finish selections, approval status, revision history, vendor links, and images all live in one place. No more hunting across PDFs, emails, and shared drives.
Spec Book — Hotel Reno, Phase 2
Generate Professional Spec Books in Clicks — Not Hours
Architect firms buy software to generate deliverables. Fohlio outputs spec books, client packets, contractor packages, and procurement schedules — all from one dataset.
Alternate Management — Lobby Flooring
OPTION A — SELECTED
Porcelain 24x24 — Calacatta Oro · $18.50/sf
OPTION B — ARCHIVE
Marble 18x18 — Bianco Carrara · $28.00/sf
VE OPTION — ARCHIVE
Porcelain 12x24 — Light Gray · $11.00/sf
Manage Design Alternates Without Losing History
Option A, Option B, VE alternative, owner substitute — all tracked natively. Rejected options are preserved permanently so design intent is never lost.
Enterprise Governance
Governance That Prevents System Decay
Without governance, systems develop 100+ columns, duplicate fields, and conflicting standards. Fohlio’s admin controls lock naming conventions and enforce standard schemas firm-wide.
Mapped directly from calls with Roman & Williams, Eigelberger Architecture + Design, and ESG Architecture.
Spec Book Output & Reporting
Client packets, contractor packages, procurement schedules — generated from one dataset.
Approval, Logs & Versioning
Item-level change tracking with full audit history. Who changed what, when, and why.
Sets, Prototypes & Brand Standards
Reusable standard material assemblies for repeatability across projects and locations.
Custom Fabrication Spec Input
Bespoke component-level specifications for custom millwork, fabrication, and non-standard items.
Alternate / Option Management
Track Option A, B, VE options, and substitutes natively — with preserved rejection history.
Collaboration & Internal Review
Structured review workflows — comments, task assignments, approval routing, and tagging.
Enterprise Admin & User Management
Role controls, multi-team accounts, standard templates, and locked naming conventions.
Revit Integration
Sync project data between Fohlio and Revit — so BIM and specs live in the same workflow.
Fohlio is built for firms with complex specifications, multiple stakeholders, and high documentation risk — not simple moodboards or residential workflows.
Small Design Studios
>5 people
Mid-Market Architecture Firms
5–100 people
Enterprise & Hospitality Firms
100+ people · Multi-location
Every alternative has a critical gap. Fohlio was purpose-built to fill them all.
vs. Programa / Houzz Pro
Built for residential interiors and moodboards. Weak version control, limited metadata, and poor support for complex category schemas or bespoke specifications.
“Too lightweight for what we actually do.”vs. Spexx
Server-dependent performance, freezes on large spec books, poor collaboration, and brittle performance on large hospitality and multi-phase projects.
“The tool meant to organize work becomes the bottleneck.”vs. Excel + InDesign + PDFs
Still the most common “system” — but no version control, no approval trail, no reusability. Every project starts from scratch and every export is manual.
“We spend more time formatting than designing.”vs. Lightweight Procurement Tools
Procurement-first tools prioritize purchasing workflows over specification depth. Architects need a spec OS, not a shopping cart with vendor collaboration bolted on.
“It’s built for purchasing, not for design documentation.”Give your architecture firm the specification infrastructure it deserves. Keep every spec organized, approved, and current — from concept to install.
.svg)
.svg)
