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Hospitality design is no longer about finishes — it's about financial performance. New construction is slowing. Renovation, refit, and PIP execution is accelerating — and every decision from concept to installation needs to deliver measurable return. The tools built for greenfield workflows weren't designed for that accountability. Fohlio was.
New starts have fallen more than 20% from their 2021–2022 peak as high interest rates and elevated material costs compress demand. But renovation, refit, and reconversion spending has held above $500 billion annually — and keeps growing. Office-to-residential conversions alone produced over 55,000 new apartment units in 2023. Hospitality refreshes, retail-to-mixed-use adaptations, institutional refits: owners across categories are choosing to reposition existing assets rather than build from scratch.
For hospitality ownership groups and management companies, the pressure point is the PIP. Brand-mandated property improvement plans are non-negotiable — but the procurement and specification workflows used to execute them were built for new construction.
The result: a process that restarts from scratch on every project, where brand standards clash with existing conditions, FF&E sourcing has no repeatable foundation, and schedule risk accumulates before a single item ships. The near-term opportunity isn't to optimize new construction further. It's to build for the work that's actually growing.
Every project begins with site-specific unknowns. Existing conditions dictate material choices. Lead times have to flex around demolition discoveries. The platforms built for greenfield workflows — clean fit-outs, repeatable spec packages, predictable BOMs — start to crack under this kind of variability.
Specs written for new builds don't translate cleanly to PIP renovations. Every project becomes a negotiation between what the brand requires and what the existing structure allows. That's not a workflow — it's a bespoke exception process, repeated project after project.
There's no repeatable BOM. FF&E that worked on the last property needs to be re-verified, re-quoted, and re-approved. OS&E gets reinvented on every project. Lead times that look fine in March blow up in June when demolition surfaces a surprise — and there's no system to flex around it.
PIP execution owners carry the timeline and the budget — but they depend on upstream spec decisions and downstream vendor delivery, both of which renovation breaks constantly. Without visibility into where specs stand and what's actually been ordered, the risk accumulates invisibly until it becomes a delay.
"Improved efficiency, reduced errors, and better visibility across multiple departments — each team accesses and updates the information they need for their specific role."
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Fohlio is a specification and procurement platform purpose-built for hospitality renovation workflows — not adapted from residential software or bolted onto an ERP. It's designed for the way PIP execution actually works: variable specs, flexible sourcing, cross-property standards enforcement, and a procurement process that needs to flex around what the demo team discovers.
Brand standards that travel across properties
Centralize your FF&E and OS&E spec library so standards are enforced consistently — and exceptions are managed, not lost. Works with existing conditions, not against them.
Repeatable sourcing foundation for every PIP
Build once, reuse across projects. Automated RFQ, vendor quote comparison, and PO generation — without restarting from a blank spreadsheet every time.
Visibility across 800 projects at once
Best Western manages 800 active renovation projects on Fohlio. Every department sees what it needs to see — without the data living in someone's inbox or a shared drive folder from 2021.
Integrates with Oracle, not around it
Direct PO data transfer to Oracle for Sandals Resorts. Fohlio works within your existing financial infrastructure — no rekeying, no version mismatches.
See how Fohlio gives procurement, design, and project teams a single platform to spec, source, and execute hospitality renovation — the way it actually works on-site.