FF&E
OS&E
Specification • Hospitality

How an Auckland Hotel Chain Manages FF&E, OS&E, and Procurement All in One Place

Rapid expansion meant procurement needed to move fast with little room for error. Fohlio helped the team organize products by category and phase while making cost savings easier to track.

Joined Fohlio
2019
Team Size
10+ Employees
Location
Auckland, New Zealand
Industry
Hotel (Hospitality / Hotel Chain)
The Challenge

Rapid Growth Outpacing Procurement Processes

Constantly opening new hotel branches left little room for rework, making granular procurement tracking essential.

✦

Difficulty Tracking Granular Procurement Details

The team needed a way to track detailed information throughout the procurement process.
👥

Challenges With International Purchases

Tracking purchases made internationally added complexity to procurement management.
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No Easy Way to Track Rebates and Approvals

Rebates and approval accountability were difficult to monitor without a centralized system.
The Solution

Fohlio's Centralized Design Platform

A Unified System for FF&E, OS&E, and Procurement Tracking

Fohlio's procurement and budget tracking features gave the team a way to organize and monitor every purchase category in one place.

  • Category-based product organization — Sorted products into FF&E, OS&E, Health and Safety, Food and Beverage, and Miscellaneous
  • Phase-based tracking — Tracked items from order placement through order status to rebates
  • Budget tracking features — Made it easier to monitor project budgets and maximize cost savings
  • Rebate tracking — Helped the team stay on top of rebate opportunities across purchases

How They're Succeeding Now

1

Streamlined Product Categorization

The team needed a way to track detailed information throughout the procurement process.
2

Better Control Over Procurement Phases

Items can be tracked from order placement all the way through rebates.
3

Maximized Cost Savings

Easier rebate and budget tracking helps the company capture more savings.
4

Support for Rapid Expansion

Streamlined processes leave less room for rework as new branches open.
5

Greater Accountability in Approvals

Approval tracking improves accountability across the procurement process.

Looking Ahead

Fohlio: How The Designers Group Streamlined Budget & CollaborationBrooklyn Design Firm Cuts Specification Time with FohlioHow Fohlio Streamlines Cross-Team Collaboration for Design & OSEFohlio Case Study: How a Hospitality Firm Built Specs 4× FasterHow Fohlio Streamlined Resource Allocation for a Luxury Yacht BuilderAuckland Hotels: FF&E, OS&E & Procurement with Fohlio

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