Procurement
Hospitality
Product Data

How a Hospitality Design Studio Mastered Local and International Vendor Management

Managing a mix of local and international vendors made procurement and budgeting difficult to keep organized. Fohlio helped centralize product and vendor data while automating repetitive reporting work.

Joined Fohlio
2021
Team Size
1–10 Employees
Location
Mexico
Industry
Hospitality Design (Hotels, Residential, Commercial, Institutional, Upright Housing)
The Challenge

Juggling Local Sourcing and International Procurement

Using both local materials and international vendors made procurement and specification difficult to manage without a unified system.

✦

Complex Local and International Vendor Management

The team needed to track orders, lead times, and multiple levels of approval across both local and global vendors.
👥

Multi-Currency Budgeting and Tax Complexity

Budgeting and finance had to account for different currencies and tax rates depending on the vendor.
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Repetitive Room Matrix Creation

Sorting specifications by element type and rebuilding room matrices for each project took up significant time.
The Solution

Fohlio's Centralized Design Platform

One Platform for Design, Procurement, and Vendor Management

Fohlio brought design and procurement data into a single platform, eliminating silos and reducing repetitive work.

  • Flexible specification features — Allowed the team to view and filter project data by material, class, or workflow phase
  • Automated report builders — Reduced time spent on repetitive report and template creation
  • Procurement tracking systems — Made it easy to track order statuses, budgets, and supplier information in one place
  • Centralized supplier and manufacturer records — Kept a running list of vendors available for reference on future projects

How They're Succeeding Now

1

Design and Procurement in One Platform

The team needed to track orders, lead times, and multiple levels of approval across both local and global vendors.
2

Less Time on Repetitive Work

Automated reporting cuts down on manual report building.
3

Accurate Order and Lead Time Tracking

Teams can easily track orders and give accurate lead-time estimates.
4

Materials Sorted by Sourcing Type

Materials can be organized based on how and where they were sourced.
5

A Reliable Vendor Reference Library

A running list of suppliers and manufacturers is available for future projects and quick reference.

Looking Ahead

Fohlio: How The Designers Group Streamlined Budget & CollaborationBrooklyn Design Firm Cuts Specification Time with FohlioHow Fohlio Streamlines Cross-Team Collaboration for Design & OSEFohlio Case Study: How a Hospitality Firm Built Specs 4× FasterHow Fohlio Streamlined Resource Allocation for a Luxury Yacht BuilderAuckland Hotels: FF&E, OS&E & Procurement with Fohlio

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