Design
Product Cataloging
Specification

How a New York Design Firm Reduced Time Spent Specifying Products and Improved Accuracy

Designers needed a better way to identify the right products for each project. Fohlio helped streamline product selection, reduce errors, and improve how specifications were managed.

Joined Fohlio
2022
Team Size
40–50 employees
Location
Brooklyn, NY
Industry
Interior Design (Residential, Commercial, Places of Worship)
The Challenge

Time-Consuming Specification and Repeated Errors

As projects grew more complex, identifying the right products and managing specifications became increasingly inefficient.

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Hours Spent Fixing Avoidable Mistakes

The FF&E manager spent significant time correcting specification errors that could have been avoided earlier in the process.
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No Efficient Way to Identify the Right Products

Designers lacked a streamlined way to determine which products were appropriate for each project.
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Heavy Reliance on Spreadsheets

The team depended on Excel to manage and optimize their master product list, making the process manual and difficult to scale.
The Solution

Fohlio's Centralized Design Platform

A Structured System for Product Selection and Specification

Fohlio provided tools to help the team organize product data, streamline workflows, and improve how specifications were created and approved.

  • Centralized product catalog and specification tools — Enabled the team to organize and manage product information more effectively
  • Customizable workflows — Helped structure how products were selected, tracked, and approved across projects
  • Budget tracking and approval management — Supported better oversight of product decisions and project requirements

How They're Succeeding Now

1

Pre-Approved Product Catalogs for Faster Specification

The FF&E manager spent significant time correcting specification errors that could have been avoided earlier in the process.
2

Ability to Manage Detailed Product Attributes

Granular product data can now be tracked and organized within a digital materials library.
3

Clear Approval Process for Product Selection

Product statuses are managed and approved by a designated librarian, improving control and consistency.
4

Better-Informed Product Choices

Designers are able to select more appropriate products, increasing the likelihood of getting specifications right the first time.
5

Looking Ahead

Fohlio: How The Designers Group Streamlined Budget & CollaborationBrooklyn Design Firm Cuts Specification Time with FohlioHow Fohlio Streamlines Cross-Team Collaboration for Design & OSEFohlio Case Study: How a Hospitality Firm Built Specs 4× FasterHow Fohlio Streamlined Resource Allocation for a Luxury Yacht BuilderAuckland Hotels: FF&E, OS&E & Procurement with Fohlio

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