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Fohlio gives procurement firms a single source of truth for FF&E and OS&E — from spec book ingest to PO to delivery. Centralize budgets, orders, invoices, and 3PL coordination so your team stops chasing data and starts executing.
One missed PO revision, a split shipment with no paper trail, or a supplier invoice that doesn't match — and the reconciliation spiral begins.
Re-keying Designer Specs Into Excel
Every project starts with a PDF spec book from the interior designer. Your team copies it line by line into spreadsheets before procurement can even begin. That's hours of data entry before a single order is placed.
No Single Source for POs, Invoices, and Budgets
Purchase orders live in one file. Supplier invoices are in another. Budget tracking is in a third. None of them talk to each other — so reconciliation is a full-day exercise, every time.
Supplier Invoice Doesn't Match the PO
The vendor added freight that wasn't in the original PO. The revised PO email looks identical to the first. Your accounting team can't tell the difference and bills you by the hour to sort it out.
3PL and Warehouse Teams Are Flying Blind
Your logistics partner needs to know what's arriving, when, and from which vendor. Right now they're working off emailed spreadsheets that go stale the moment something ships early or a vendor insists on self-delivery.
Split Shipments Break Your Order Tracking
Ten sofas on one PO — five ship January 5th, five ship January 10th. Your system only links to the first shipment. The warehouse marks everything received. Nothing actually reconciles.
Scaling Means More Complexity, Not More Staff
As project volume grows, quantity management across dozens of suppliers across multiple active projects becomes impossible to track manually. You need systems, not more spreadsheets.
We don't just support procurement — we are the procurement. Everything from quote to installation runs through us. Fohlio is the only platform that handles the whole chain without us building workarounds in Excel.
Procurement Director, Hospitality FF&E Firm
Not procurement software. Not a moodboard tool. A purpose-built platform for structured product data, version control, and spec book output — all in one place.
Spec Tracker — Phase 2
Single Source of Truth —
For Every Spec, Every Revision
Product data, finish selections, approval status, revision history, vendor links, and images all live in one place. No more hunting across PDFs, emails, and shared drives.
Spec Book — Hotel Reno, Phase 2
Generate Professional Spec Books in Clicks — Not Hours
Architect firms buy software to generate deliverables. Fohlio outputs spec books, client packets, contractor packages, and procurement schedules — all from one dataset.
Alternate Management — Lobby Flooring
OPTION A — SELECTED
Porcelain 24x24 — Calacatta Oro · $18.50/sf
OPTION B — ARCHIVE
Marble 18x18 — Bianco Carrara · $28.00/sf
VE OPTION — ARCHIVE
Porcelain 12x24 — Light Gray · $11.00/sf
Manage Design Alternates Without Losing History
Option A, Option B, VE alternative, owner substitute — all tracked natively. Rejected options are preserved permanently so design intent is never lost.
Enterprise Governance
Governance That Prevents System Decay
Without governance, systems develop 100+ columns, duplicate fields, and conflicting standards. Fohlio’s admin controls lock naming conventions and enforce standard schemas firm-wide.
Mapped directly from calls with Roman & Williams, Eigelberger Architecture + Design, and ESG Architecture.
Spec Book Output & Reporting
Client packets, contractor packages, procurement schedules — generated from one dataset.
Approval, Logs & Versioning
Item-level change tracking with full audit history. Who changed what, when, and why.
Sets, Prototypes & Brand Standards
Reusable standard material assemblies for repeatability across projects and locations.
Custom Fabrication Spec Input
Bespoke component-level specifications for custom millwork, fabrication, and non-standard items.
Alternate / Option Management
Track Option A, B, VE options, and substitutes natively — with preserved rejection history.
Collaboration & Internal Review
Structured review workflows — comments, task assignments, approval routing, and tagging.
Enterprise Admin & User Management
Role controls, multi-team accounts, standard templates, and locked naming conventions.
Revit Integration
Sync project data between Fohlio and Revit — so BIM and specs live in the same workflow.
Fohlio is built for firms with complex specifications, multiple stakeholders, and high documentation risk — not simple moodboards or residential workflows.
Small Design Studios
>5 people
Mid-Market Architecture Firms
5–100 people
Enterprise & Hospitality Firms
100+ people · Multi-location
Every alternative has a critical gap. Fohlio was purpose-built to fill them all.
vs. Programa / Houzz Pro
Built for residential interiors and moodboards. Weak version control, limited metadata, and poor support for complex category schemas or bespoke specifications.
“Too lightweight for what we actually do.”vs. Spexx
Server-dependent performance, freezes on large spec books, poor collaboration, and brittle performance on large hospitality and multi-phase projects.
“The tool meant to organize work becomes the bottleneck.”vs. Excel + InDesign + PDFs
Still the most common “system” — but no version control, no approval trail, no reusability. Every project starts from scratch and every export is manual.
“We spend more time formatting than designing.”vs. Lightweight Procurement Tools
Procurement-first tools prioritize purchasing workflows over specification depth. Architects need a spec OS, not a shopping cart with vendor collaboration bolted on.
“It’s built for purchasing, not for design documentation.”Every spec, PO, invoice, and shipment — connected. No more hunting across files to find the truth.
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